(1) The authority shall prepare five copies of personal details of each employee as per schedule-10.
(2) One copy of the personal statement prepared according to sub-rule (1) should be sent to the civil library, one copy to the ministry, one copy to the relevant department and one copy to the office where the employee is working.
(3) Before the commencement of this regulation, if the personal details form has been completed while working in the Nepal Health Service in accordance with the Civil Service Act, 2049 and the regulations made under that Act, the civil library and other relevant agencies shall update the same form.
(4) According to sub-rule (2), the personal details kept in the office where the employee is stationed should be sent to the same office without delay if the employee is transferred elsewhere.
(5) The civil library shall register the personal details book of each employee and based on the details so registered, the civil library shall provide the employee with an employee identification number (identification number). The ministry should keep the personal details updated with reference number as well.
(6) If the employee has to include anything in his personal details, he should verify it through his office and send it to the ministry and civil library.